Overview

Transdev-NICE Bus

Job Title

Capital Program Manager

Location

700 Commercial Avenue Garden City, NY 11530

Salary

$115,000-$125,000

Website

https://transdevna.jobs/jobs/?location=Garden+City%2C+NY

Start Date

Friday, February 2, 2024

Closing Date

Friday, March 15, 2024

$115,000-$125,000

Transdev Services Inc. is the largest private sector operator of multiple modes of passenger transit in North America, providing bus, rail, and Paratransit, shuttle, sedan and taxi services. We manage over 200 transportation contracts for cities, transit authorities and airports, providing safe and sustainable mobility solutions. Our mission is to improve public transportation, to enhance quality of life and combat global warming.

OVERVIEW:

Under general supervision of the Controller, this position is responsible for the planning, programming, budgeting and administration aspects of NICE’s Federal, State and Local grant-funded capital program of projects. Assigned projects are high profile with substantial political interaction and public scrutiny. Specific responsibilities include planning, budget management, compliance and quality control, and coordination of internal technical and support staff. The incumbent manages client relationships and develops project scopes, prepares reports, develops and maintains schedules and budgets, coordinates with project managers and staff, and ensures quality reviews are complete. The Capital program Manager is also responsible for the identification of scheduling and cost variances and the recommendation of corrective actions. Additional responsibilities include the financial administration of the projects, including: researching and identifying new funding sources; determining and integrating funding requirements of the various projects into a grant program and schedule; preparing grant applications; ensuring compliance with Federal, State and Local statutes, regulations, and terms and conditions of program grant awards; accurately processing and accounting for all capital program activity in compliance with government accounting standards; ensuring maintenance of grant revenue internal controls. This position exercises considerable independent judgement, and partners with many internal employees and contractors.

Responsibilities

  • Provide project management coordination and controls consistent with both project and operational needs.
    • Conduct project status briefings for the client; the CEO; Federal, State, and Local Government Offices; and Local Civic Organizations as required. Coordinate meetings with project managers to develop scopes, schedules, budgets and monitor progress.
    • Review and comment on the projects scope to ensure that program needs, schedule and costs are adhered to.
    • Assist the client in obtaining major approvals and agreements from local, state and Federal agencies.
    • Research and prepare grant applications including Special Transportation Fund, Statewide Transportation Improvement Funding (STIF), 5307, 5310, 5311, 5339, CMAQ, and other State, Local and Federal funding sources.
    • Review grant related purchase requisitions, ensure processes and procedures meet NICE policy and are in compliance with state, federal and local requirements.
    • Provide timely, transparent, and accurate grant reporting, including: 1) monthly client reporting; 2) state, federal and local grant compliance reporting; 3) grant data in support of budget and planning processes and NTD reporting; 4) internal reporting to keep project managers informed/aligned; and 5) DBE reporting.
    • Prepare and reconcile quarterly financial/milestone status reports for each federal and State grant as required by the FTA or State.
    • Prepare accurate and timely support for drawdowns, grant revision amendments, transfers and closeouts.
    • Collaborate with other Finance employees and contractors to maintain an accurate set of grant records, including timely grant receivable and grant master reconciliations (monthly), and grant transaction postings (as completed) in accordance with government accounting standards and NICE policies.
    • Monitor and keep track of federal contract compliance with all requirements, which includes tracking bills submitted by vendors/consultants and assessing whether billing is within federal contract compliance.
    • Monitor federal contract budgets, authorized/approved amounts and encumbrances and track actions related to federal contracts.
    • In partnership with the Planning and Scheduling department, develop and administrate the Transit Asset Management Plan and implement administrative processes that ensure effective assessment and reporting of asset condition and the integration of this information into the planning processes. Collaborate with the COO and the client to ensure that requirements for asset maintenance and rehabilitation are adequately addressed.
    • Monitor and track compliance on grant contracts and provide recommendations to promote continued financial and grant compliance.
    • Responsible for the maintenance of official grant files, records, and supporting documentation related to federal, state, and local projects.
    • Keep all internal personnel informed on requirements related to federal, state, and local regulations, department records, forms and reports in conjunction with grant specifications.
    • Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, independent audits, state audits, etc.
    • Perform special projects in accounting, purchasing and contract management, as assigned, and serve as backup for other financial functions.
    • The above duties and responsibilities are not intended to limit specific duties and responsibilities of this position. They are not intended to limit in any way the right of supervisors to assign, direct and control the work of employees under their supervision.

QUALIFICATIONS:

• A bachelor’s degree in a relevant field such as Accounting, Finance, Business or Public Administration, or Urban and Regional Planning.
• Two years of grant or contract management experience. State and/or Federal Grant accounting experience is desirable.
• Two years’ experience working in governmental, municipal, or fund accounting required, including working with preparation of comprehensive annual financial reports and federal reporting requirements.
• Experience in project coordination.
• Experience preparing financial reporting to federal/state agencies to support grant reimbursement; reviewing complex budgets; and developing and coordinating a grant monitoring/compliance plan.
• Provides resourcefulness and independent judgement in applying appropriate rules, principles, techniques, and methodologies toward the resolution of various budgetary, administrative and operational issues pertinent to the FTA rules and regulations.
• Knowledge of applicable federal circulars and TrAMS helpful.
• Highly proficient in Microsoft Excel, Microsoft PowerPoint, and Microsoft Word.
• Highly proficient in entering, organizing, retrieving and formatting data using computerized spreadsheets and databases.
• Ability to independently prepare routine reports, presentations and correspondence with minimal guidance

PHYSICAL DEMANDS:

The physical demands described here are representatives of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
• 85% of work is accomplished indoors and in air conditioned or well-ventilated facilities.
• 15% of the work may be in the field, interacting with the public and exposed to the weather.
• The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen

PRE-EMPLOYMENT REQUIREMENTS:
• Must submit to drug testing and a background check.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.