Overview

Salary                  $70,000 – $95,000

As Chief Financial Officer/Controller administers the corporation’s finances in accordance with the objectives, policies, and Generally Accepted Accounting Principles (GAAP). Develops the annual operating and capital budget, multi-year budget forecasts, and the Transportation Improvement Program (TIP). Prepares financial statements and coordinates the annual financial and single audits. Performs accounting functions and administration of state and federal grant programs and local tax funding. Annually oversees inventory count cycle for maintenance/shop by working with Maintenance staff, researching variances and inventory and making appropriate adjustments. Conducts all procurements in accordance with the Procurement Policies and Federal regulations. Ensures the Corporation’s compliance with local, state, and Federal regulations and requirements. Serves as the Disadvantaged Business Enterprise Liaison Officer (DBELO) and Financial Officer/Trustee for the corporation’s Pension Plan. Leads the Finance Department and ensures employees perform according to expectations.

Responsibilities

  1. As Chief Financial Officer/Controller administers the corporation’s finances in accordance with the objectives, policies and Generally Accepted Accounting Principles (GAAP). Develops the annual operating and capital budget, multi-year budget forecasts, and the Transportation Improvement Program (TIP). Prepares financial statements and coordinates the annual financial and single audits.
    a. Holds ownership accountability for the financial performance of the corporation, ensuring that costs are within the budget and the corporation’s net position is positive.
    b. Prepares monthly financial statements and reports, the record of transmittals and other reports for the General Manager and the Board of Directors, produces annual financial statements and coordinates the annual financial and single audits.
    c. Prepares the annual operating budget, a five-year operating forecast, the capital budget, and a ten-year capital program in collaboration with the General Manager, Management Team, and Board of Directors.
    d. Coordinates authorization of operating and capital budgets by the Board of Directors, City of Fort Wayne Controller’s Office, Fort Wayne City Council, and the State Board of Accounts. Annually presents the budget to the Board of Directors and City Council for adoption.
    e. Ensures the federally-funded elements of the capital plan are included in the Transportation Improvement Plan (TIP) in coordination with the Northeast Indiana Regional Coordinating Council (NIRCC). Represents the corporation at monthly Urban Transportation Advisory Board (UTAB) meetings hosted by NIRCC.

    2. Performs accounting functions and administration of state and federal grant programs and local tax funding.
    a. Prepares, maintains, and analyzes statistical information relative to the Corporation’s financial status. Maintains information technology systems that support financial operations.
    b. Maintains an accurate account of all appropriations made and all taxes levied by the Corporation and of all monies received and disbursed.
    c. Preserves all vouchers for payments and disbursements made in coordination with the Finance Assistant.
    d. Issues all warrants for payment of money from funds of the Corporation in accordance with procedures established by the Board of Directors, Controller, and the General Manager.
    e. Monitors new and pending federal, state, and local laws and regulations as they impact the financial status of the Corporation.
    f. Completes applications, initiates draw of funds, and prepares financial status reports to INDOT for Public Mass Transit Fund (PMTF) funding.
    g. Completes applications for Federal Transit Administration (FTA) funds in the Transit Award Management System (TrAMS). Completes Federal Financial Reports (FFRs) and Milestone Progress Reports (MPRs) timely as required.
    h. Ensures the Corporation’s recipient profile in TrAMS is current and correct.
    i. Performs federal drawdowns using FTA’s Electronic Clearing House Operation (ECHO).
    j. Advises the General Manager and other staff managing federally-funded projects of pending milestones to ensure timely project completion.
    k. Coordinates budget entry through the Indiana Gateway system and submits required data with regard to public funds, including the 100R, AFR, and other required reports.

    3. Conducts all procurements in compliance with the Corporation’s Procurement Policy and Federal procurement requirements (FTA Circular 4220.1F).
    a. Ensures staff compliance with Procurement Policy and the FTA Circular (for federally-assisted projects). Reports any non-compliance matters to the General Manager.
    b. Prepares Requests for Proposals (RFP), Invitations for Bid (IFB), and other procurements in accordance with the Procurement Policy and FTA Circular. Collaborates with staff managing projects and legal review of procurement requests when needed.
    c. Acts as Contracting Officer for procurements by posting bids and RFPs, assisting potential vendors with questions and requests for clarification, coordinates with staff managing projects, receives proposals, conducts evaluation of proposals and cost/price evaluations, recommends contract awards to the General Manager and Board of Directors in accordance with the Procurement Policies. Coordinates contracting with selected vendors, ensuring all certifications, exclusions, and pre-award certifications are in order.
    d. Maintains complete and orderly records of all procurements, accurately documenting all federally-required elements. Provides procurement records as requested in external reviews such as the FTA Triennial Review.
    e. Maintains a list of all Corporation contracts. Regularly reviews all contracts to ensure vendor compliance and performance. Notifies the General Manager and other staff managing projects of contract non-compliance, performance failures, and pending contract expirations.

    4. Ensures the Corporation’s compliance with local, state, and Federal regulations and requirements.
    a. In coordination with legal counsel, ensures all contracts include required local, state, and federal provisions.
    b. Ensures all federal procurement regulations are followed according to FTA Circular 4220.1F and the annual certifications and assurances to FTA.
    c. Reviews and certifies construction vendor payment applications to ensure compliance with prevailing wage requirements (Davis Bacon) before authorizing invoices for payment.
    d. Ensures pre-award and post-delivery Buy America audits are completed and documented for rolling stock procurements.
    e. Ensures all federally-assisted contract awards are reviewed for federal exclusions and includes documentation in the procurement record.
    f. Coordinates the FTA Triennial Review and other compliance audits on behalf of the corporation.
    g. Ensures the corporation’s registration with the System for Award Management (SAM) is completed timely annually.
    h. Completes the annual National Transit Database (NTD) report accurately and timely.
    i. Ensures timely submission to FTA of semi-annual Disadvantaged Business Enterprise (DBE) reports, Drug and Alcohol Program reports, Equal Employment Opportunity (EEO) reports (in coordination with the Human Resources Director), Title VI Program, and other reports as required.
    j. Reports any matters of non-compliance to the Controller, General Manager, and Board of Directors as required.

    5. Serves as the Disadvantaged Business Enterprise Liaison Officer (DBELO) and Financial Officer/Trustee for the corporation’s Pension Plan.
    a. Develops the DBE program and goals, ensures the corporation reaches DBE targets, files semiannual DBE reports with FTA, informs the General Manager of DBE program progress.
    b. Maintains a current list of DBE vendors per the Indiana Uniform Certification Program (UCP), reviews all procurements for DBE compliance.
    c. Coordinates all financial transactions and administers the Pension Plan. Acts as Management Staff Trustee on the Pension Plan Committee. Assists employees and retirees with their pension, provides annual statements to employees and retirees.

    6. Leads the Finance Department and ensures employee perform according to expectations.
    a. Manages performance of all employees in the Finance Department by providing guidance, coaching, training, delegating work, performing regular and annual performance evaluations.
    b. Responsible for affirmative action and proper application of personnel policies within the Finance Department.
    c. As a member of the Management Team, works in collaboration with the General Manager, other managers, and the Board of Directors in establishing the strategic direction of the corporation.
    d. Ensures the strategic plan, goals, and Board-established outcomes are achieved.

    7. Performs other duties and special projects as assigned.

    These functions are intended to be illustrative of the various types of work performed. Employees are required to perform other related functions as assigned. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

  • Minimum of three (3) to five (5) years of experience in a mass transportation administrative or management capacity or similar Municipal Corporation with a Bachelor of Arts or Science Degree in Accounting, Business Administration, and/or Finance.
    • CPA preferred.
    KNOWLEDGE, SKILLS, AND ABILITIES:
    • Familiar with public transportation fundamentals and performance metrics.
    • Excellent communication skills, both verbal and written, with strong interpersonal skills and able to speak publicly before groups.
    • Ability to motivate and influence others.
    • Ability to prioritize, organize, and manage multiple tasks/projects.
    • Highly skilled with Microsoft Office including Excel, Word, PowerPoint, and Outlook, Adobe Acrobat, the internet, accounting software, complex spreadsheets and databases. Able to learn how to effectively use new software.
    • Strong attention to detail with excellent organizational skills with the ability to work under pressure and within strict timelines.
    • Ability to work positively with others, treating everyone with kindness and respect.
    • Ability to follow, improve upon, and develop procedures.
    • Ability to solve problems and work independently with minimal supervision.
    • Ability to work collaboratively and participate effectively within a rapidly changing team environment.
    • Special sensitivity for the needs of people who are transit-dependent, people with disabilities of all kinds, who speak limited English, or are older in age.
    • Able to communicate effectively with people who may be upset, complaining, difficult, or disruptive.
    • Able to handle sensitive and confidential information in an appropriate manner.

    PHYSICAL AND OTHER REQUIREMENTS:
    The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
    • Work environment is in an office setting, and frequently outside upon the public transportation system. Occasional work from home when authorized by supervisor.
    • Physical activity includes, but is not limited to, carrying, collating, feeling, grasping, handling, holding, fingering reports and other documents; filing and maintaining records and files, reaching above shoulders, reaching below waist, reaching waist to shoulder when using filing cabinets and shelves; repetitive motion of arms, wrists, hands, and fingers when using computer and/or calculator; seeing computer screen and other documents; sitting at desk, talking, hearing when gathering information from co-workers; writing information on forms, speaking and hearing on telephone.
    • Ability to stand and sit for periods of time and move intermittently throughout the day.
    • Ability to speak clearly.
    • Ability to carry out detailed written or verbal instructions, interpret instructions, and work with little supervision.
    • Must be able to pass a pre-employment drug screen and background checks (including criminal).
    • Maintains valid Indiana Driver’s License.
    Equal Opportunity Employer/ Drug Free Workplace