DASH is looking for a Full-Time Director of Finance and Administration! Please apply within if you meet the minimum job requirements listed below.
Paid Training; Opportunities for Growth/Advancement!*
Annual Service Awards/Recognition*
Comprehensive benefits package includes (but not limited to):
5 Star Medical & Dental Coverage!
Paid Holidays and Floating Holidays!
Company paid Life Insurance, Short Term Disability & Vision!
Health Care & Dependent Care FSA!
Company paid Employee Assistance Program (EAP)!
Generous 401(k) with company contribution!
Please read our COVID-19 Notice:
DASH is committed in the effort to help slow and prevent the spread of COVID-19. Currently, we are recruiting for critical positions using virtual tools and processes such as video and phone interviewing. If visiting our facility, you will be required to adhere to DASH saftey guidelines such as social distancing, wearing a mask or face covering, and hand sanitizing.
We continue to evaluate the situation and may extend or place recruitments on hold as appropriate. Current applicants for affected positions will be notified.
The Director of Finance & Administration is responsible for developing, organizing, coordinating, and managing all financial and administrative functions for Alexandria Transit Company (ATC) and the employer subsidiary corporation, Transit Management of Alexandria (TMA) (hereafter, ATC and TMA shall be referenced collectively as the “Company”).
This position is responsible for leadership, daily direction, and the effective management of finance and accounting functions in the organization including budgeting, grants and capital projects, accounting, payroll, financial reporting, procurement, information technology, and office administration. The Director of Finance and Administration is a member of the Company’s Senior Management Team and plays a critical role in strategic decision making to achieve Company long-term and short-term goals. Under the direction of the GM/CEO the Director of Finance and Administration develops financial policies, procedures, and programs to ensure the Company operates according to legal and regulatory requirements.
The Director of Finance and Administration supervises and evaluates the work of the Finance and Administration Department personnel.
Provides overall leadership, guidance, and vision for the Finance and Administration Department, directly supervising the Accounting Manager, Office Manager, and IT Manager. Sets departmental goals and priorities, creates policies and procedures, coaches and counsels staff, and holds the team to performance standards and expectations. Ensures all Company personnel policies are followed by department staff.
Regularly presents financial updates and reports to the ATC Board of Directors, City leadership, City Council, and various other City boards and commissions.
Provides training and development opportunities for all staff related to finance, procurement, and compliance.
Oversees and supervises the IT Manager, ensuring Company technology needs are met. Supports the IT Manager in providing for sound information security and data management practices, within the City of Alexandria IT infrastructure and environment.
Oversees and supervises the Office Manager, ensuring Company customer service, facility maintenance, and general administration standards and goals are met.
Troubleshoots and mediates conflicting, unexpected, and unusual problems requiring positive employee-relations skills, i.e. payroll and benefits disputes.
Develops the annual operating budget and ten-year rolling capital improvement program (CIP) for the General Manager/CEO, works within the City of Alexandria’s annual budget processes. Gathers accurate data to precisely project personnel and non-personnel expenditures, revenue from various sources, and cost estimates for capital projects. Prepares budget presentations and materials for the General Manager/CEO, Board of Directors, City Office of Management and Budget (OMB), and other stakeholders.
Monitors actual revenue and expenditures against the budget, and projects totals for the current fiscal year, on a continuous basis. Exercises budgetary authority for the Company and ensures spending remains within budget by authorizing personnel requisitions and purchase orders.
Grants and Capital Projects
Champions sound project management and grant compliance throughout the Company. Provides regular training for TMA Project Managers.
Facilitates compliance with grantor policies and procedures as well as specific grant conditions. Serves as the Company’s main liaison with grantor agencies, including the Federal Transit Administration (FTA), Virginia Department of Rail and Public Transportation (DRPT), Northern Virginia Transportation Authority (NVTA), and Northern Virginia Transportation Commission (NVTC), as well as appropriate City staff.
Ensures grant reimbursements are processed timely and accurately in accordance with all grantor policies and procedures.
Facilitates the preparation of competitive grant applications aligning with grantor priorities, policies, and procedures.
Accounting, Payroll, and Reporting
Responsible for the Company’s accounting operations, including payroll processing, and that all transactions are recognized in accordance with generally accepted accounting principles (GAAP). Oversees the Accounting Manager and coordinates closely with the City Finance Department.
Responsible for the preparation of monthly and annual financial statements that fairly present the operations of the Company in accordance with generally accepted accounting principles (GAAP), as a blended component unit of the City of Alexandria. Prepares ad hoc financial reports for the General Manager, Senior Management Team, Board of Directors, and various City stakeholders.
Serves as the primary administrator of TMA’s 401(k) retirement plans, in close coordination with Human Resources and the plan third-party administrator, fiduciary advisor, and recordkeeper/custodian. Ensures employees are provided appropriate service, information, and notices regarding the plan.
Primary Company liaison for financial matters to the Union representing select TMA employees, including processing of union dues deductions. Participates in TMA’s collective bargaining process with the Union and projects the fiscal impact of collective bargaining agreement (CBA) provisions.
Responsible for the Company’s Accounting Manual, Policies, and Procedures. Ensures that all Company and City accounting standards are met.
Responsible for the timely and accurate preparation of finance-related reports for the FTA’s National Transit Database (NTD).
Responsible for all Company finance and compliance audits, including supporting the City’s annual financial statement audit. Responsible for the Company’s Record Retention Policy and FOIA compliance.
Responsible for the Company’s compliance with applicable procurement laws and regulations, namely the Virginia Public Procurement Act, for all purchases made under its authority. Develops and updates the Company’s Purchasing Manual. For DASH-related purchases made through the City’s CIP, responsible for compliance with the City’s Purchasing Manual, in coordination with the City’s Purchasing Division.
Serves as the Company’s Purchasing Agent and Contracting Officer under the authority of the General Manager.
Develops and oversees procedures to facilitate procurement compliance and sound purchases and contracts that serve the best interests of the Company and the public. Oversees the Accounting Manager in managing purchasing procedures on a daily basis.
Cooperatively and efficiently performs other related tasks and duties as assigned.
Knowledge, Skills and Abilities:
Excellent knowledge of the principles, techniques, and practices of transit and/or local government finance and accounting, including U.S. generally accepted accounting principles (GAAP), internal control theory, and relevant laws and regulations.
Exposure to public sector purchasing policies and procedures.
General knowledge of business practices and principles to assure delivery of high quality internal and external customer service from Administration personnel.
Ability to collect, manipulate, and analyze large amounts of data.
Strong attention to detail while working in a deadline-driven environment.
Advanced computer skills, including advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook, and related standard web-based systems.
Experience with one or more general ledger accounting systems. Experience with Tyler Technologies Munis ERP is a plus.
Experience with one or more web-based payroll/HRIS systems. Experience with Paychex is a plus.
Outstanding written and verbal communications skills.
Ability to develop, write, and implement policy, procedures, guidelines, and plans.
Ability to prepare accurate, clear, complete, and concise reports for executive and elected stakeholders.
Ability to coach, supervise, and manage employees with professionalism and dedication to their success.
Emotional, Psychological and Physical Requirements:
Make independent decision within scope of responsibility.
Manage emotional and stressful employees with care, respect, and professionalism.
Establish and maintain effective working relationships with others.
Concentrate on priority tasks despite frequent interruptions.
Deal with occasional long hours and high levels of stress.
Make quick and concise decisions.
Communicate effectively with members of the public and the community.
Maintain confidentiality and discretion.
Extended periods of sitting in an office environment.
Occasional attendance of lengthy meetings at various hours including nights and weekends.
Attendance of meetings in various locations throughout the Metropolitan Washington, D.C. area, occasional business travel is required.
Education and Experience:
A Bachelor’s Degree or higher from an accredited college or university with major coursework in finance, accounting, business administration, public administration, or a related field.
Minimum of eight (8) years in financial administration with progressive growth in responsibility.
Minimum of five (5) years experience in local government, transit finance, or any governmental/public related field with experience in budgeting, accounting, leadership, and managing grants and capital projects.
Certified Public Accountant (CPA) is preferred. Company will reimburse costs for continuation of accreditation once hired.
Experience with public sector procurement is strongly preferred but not required.
Experience in a union environment, preferred.
Extensive overall experience may be considered in lieu of advanced education.
Due to the high volume of applicants, no phone calls or emails, please.