Overview
$123,000 – $188,000 Annually
Job Description
Under the general direction of the Director of Administration, EEO, the Grants and Programming Manager (GPM) is responsible for securing and managing all phases of local, state, regional and federal grant and funding programs available to the San Joaquin Regional Rail Commission (SJRRC) and the San Joaquin Joint Powers Authority (SJJPA) for its various passenger commuter and intercity rail programs and related responsibilities. Funding sources for the SJRRC/SJJPA are essential to cover a wide range of activities and programs, including planning studies, over $2 Billion in capital projects, rolling stock, operations, passenger programs, clean energy transitions, community improvements and workforce development. The GPM ensures agency compliance with all requirements associated with the grant funding sources and serves as the agency liaison with all grant and funding partners. The GPM mentors, trains and supervises staff within the Grants and Programming function; and in collaboration with other offices in the agency, serves as the lead manager in the development of the agency’s fiscal year capital budget.
Responsibilities
REPRESENTATIVE DUTIES IN ALL ASSIGNMENTS:
1. Coordinate with all Departments and other stakeholders on the need and timing for grant and funding submissions. The GPM regularly confers with the Director of Capital Projects to ensure project scope, costs, and schedules align with grant funding requirements and comply with grant agreements and regulations.
2. Research new grant/funding opportunities to support the ongoing and emerging Rail Commission activities. This includes both transportation-related and non-transportation grant funding sources available through state and federal departments such as the California Energy Commission, Air Resources Board, and the US Department of Energy.
3. Manage all aspects of pre-grant/funding award functions including planning, programming, grant/funding application preparation and submission, certifications and assurances and all supporting materials. Ensure compliance with all statutes, regulations, and other federal/state grant application requirements to ensure a successful and timely award of funds.
4. Manage all aspects of post grant/funding award functions including execution, monitoring, reporting, ongoing coordination with project or program managers to ensure all grant or funding source requirements are met.
5. Coordinate with project managers to ensure timely use of funds prior to last expenditure date deadlines.
6. Actively represent the Rail Commission with all agencies involved in the planning and programming of grants and funding at the local, regional, state and federal levels. Relevant federal agencies include the Federal Transit Administration (FTA) and the Federal Railroad Administration (FRA). Relevant state entities include the California Department of Transportation (Caltrans) and the California Transportation Commission (CTC).
7. Prepare and implement detailed processes and tracking programs to support grant and funding activities.
8. Ability to interpret grant funding requirements and provide ongoing training and supervision of Grants and Programming staff to assume higher levels of responsibility.
9. Provide training and pertinent instructions to other Department staff who participate in any part of the grants or programming processes.
10. Prepare a variety of reports, presentations, and board materials.
11. Present information, proposals, and/or recommendations clearly, logically, and persuasively, including at public meetings.
12. Perform other duties as assigned or required.
Requirements
Any combination of education and experience listed below provides the desired knowledge and skills that prove the candidate’s ability to perform the position’s duties.
Education: Minimum of Bachelor’s degree in business, accounting, finance, economics, transportation planning, or related discipline is highly desired.
Experience: Minimum of seven (7) years of increasingly responsible experience in government grant writing and financial management, finance, accounting, auditing, or related field, including at least three (3) years of recent supervisory experience.
Additional Information
San Joaquin Regional Rail Commission (Rail Commission) offers an attractive benefits package, including:
Retirement: The Rail Commission contributes the equivalent of 15% of all regular full-time employee’s base salary to a defined contribution plan (401(a); five-year vesting program.
Deferred Compensation: The Rail Commission contributes the equivalent of 1% middle manager level employees’ base salary to a defined contribution plan (457). All regular full-time employees may contribute a portion of their salary on a tax-deferred basis to the plan, up to the maximum allowable under IRS rules.
Medical Insurance: Employees have the choice of PPO or HMO plans. The Commission pays 100% of the employee coverage and 70% of eligible dependent coverage.
Vision Insurance: PPO Plan. The Commission pays 100% of the employee coverage and 70% of eligible dependent coverage.
Dental Insurance: PPO Plan. The Rail Commission pays 100% of the employee coverage and 70% of eligible dependent coverage.
Life Insurance: 100% of base salary up to $200,000 of coverage paid for by the Rail Commission. Employee pays 100% of dependent life. Employee Basic Life benefit is reduced to 35% at Age 65 and 15% at Age 70.
AD&D: The Rail Commission pays 100% of premium for employee.
Long-Term Disability: The Commission pays 100% of premium for employee.
Supplemental Benefits: Supplemental benefits are offered through Allstate and are paid 100% by employee.
Vacation:
All regular full-time employees accrue vacation based on their continuous length of service, measured from date of hire and on the following schedule:
MIDDLE MANAGEMENT GROUP
Date of hire through the 3rd year 10 days
4th year through 8th year 15 days
9th year through 14th year 20 days
15th year and thereafter 25 days
Holidays: 10 paid regular holidays per year. 4 paid floating holidays per year accrued at the rate of one (1) day per fiscal quarter. Floating holidays may be accumulated up to a maximum of six (6) days.
Sick Leave: 12 days per year.
Administrative Leave: 40 hours of administrative leave per year for middle manager level positions.
Employee Assistance Program (EAP): The Rail Commission has an Employee Assistance Program (EAP) available at no cost to the employee.