Overview

This Exempt position will be Open Continuously Until filled.Salaries are on a six-step salary range schedule with 5% increases yearly.Under general direction of the Chief Financial Officer (CFO), the Purchasing Manager plans, organizes, directs, develops, and coordinates the activities of the Purchasing department, including contracting and purchasing; ensures compliance with applicable Federal, State, and local laws and regulations; performs complex procurement activities; performs other duties as assigned.

Responsibilities

CHARACTERISTICS AND EXAMPLE OF DUTIES:

The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

• Manages the daily functions, operations, and activities of the Purchasing department; provides planning, support, training, and oversight of procurement process, contract management, vendor performance, and records retention for user departments.

• Provides for the selection, training, professional development, and work evaluation of department staff; authorizes discipline as required; and provides policy guidance and interpretation to staff.

• Develops and standardizes procurement policies, procedures, and methods to improve and continuously monitor the compliance, efficiency, and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the CFO.

• Directs, manages, coordinates, and administers the formal bid and procurement process, including development of invitation for Bids (IFBs), Request for Proposals (RFPs), Request for Quotations (RFQs), coordinating pre-bid meetings and bid openings, and contract negotiations.

• Ensures contract compliance with Federal, State and local requirements; evaluates all procurement activities for compliance with Santa Cruz METRO’s policies and procedures; may create and track Key Performance Indicators for the department.

• Reviews and approves contracts and purchase orders; maintains contact and negotiates with vendors; keeps informed of market conditions and new products; evaluates vendor performance.

• Oversees records retention and management, OSHA required documentation, and required notification distribution to employees.

• Assists in the Disadvantaged Business Enterprise (DBE) Program to help with compliance with various rules and regulations.

• Ensures the in-house procurement database and software are up-to-date.

• Confers with department representatives to determine purchasing needs, specifications, and areas of standardization.

• Prepares technical and administrative reports, correspondence, written recommendations, and makes oral presentations to the Santa Cruz METRO Board of Directors, management, governmental officials, and other organizations or groups as needed.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS AND OTHER CONDITIONS OF EMPLOYMENT:

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education, Training and Experience:

Bachelor’s degree from an accredited college in business, finance, public administration, mathematics, or a closely related field, as well as completion of the NTI/FTA Procurement Training series, or the ability to complete the series within 12 months of hire.

AND

Four (4) years professional experience in public or private sector procurement, including two (2) years supervisory experience, preferably in a public agency. Familiarity with transit agency or transportation system activities and functions is highly desirable. Experience in a large public organization is preferred.

Licenses and Certificates:

A valid Class C State driver license is required at the time of appointment and must be maintained throughout employment.

Desired certifications include: Certified Public Procurement Officer (CPPO)

SPECIAL REQUIREMENTS:

• Must be able to work extended hours as needed, often outside regular business hours as required by the CFO and the demands of the job.

• Must maintain strictest confidentiality.

• Must participate in professional development activities.

• Requires occasional travel.